1. STAY CALM
If there is something I have learned during the last 3 weeks, specially as an event planner in Austin, Texas, is that fear and panic make things worse. Yes, it is a given we are experiencing some hard times but this too shall pass. If you need help reach out to a therapist, spiritual leader or planner and share how you feel. Sharing is the first step to healing and you might get a few new coping tools foe your tool box.
2. GET ORGANIZED
Maybe it has been a month since you dived into your wedding planning folder, maybe even more. Take a few hours to settle, gather all your quotes, brochures, business cards and get them organized. I like to use Google Drive and create labeled folders for each vendor. I also have a timeline sheet, layout and vendor sheet. When we get organized out mind clears as well, making it easier to get work done.
3. BASIC INFO PARAGRAPH
One of my essentials when planning is creating a basic info paragraph. I write the couple's full names, the wedding date, the venue, the guest count, ceremony start time, event end time and what I am requesting from that vendor. You can also add emails and phone numbers if you like the vendor to have all of that info ready to go.
An example of "what to request from a vendor" would be: " Two passed appetizers, 5 course buffet with 2 vegan/vegetarian options, sustainable disposable plates, beverage station with water & tea, coffee and hot tea station from 9pm-11pm, cake cutting, cake plates, flatware and napkins and 2 southern mini desserts ( i.e. pecan pie bites and peach cobbler in cups). We need the catering staff to set up tables, chairs and linens, buss trash during the event and stay until 1:00 am to clean up trash and break down tables and chairs."
This makes it 100% easier to reach out to vendors since you are not having to start from zero in each email.
4. MORE TIME TO SCOUT & QUOTE
One of the positives of all that we are experiencing right now is the fact that couples and vendors have more time. I see vendors getting inquiries and I know they are taking more time to perfect that quote and to give you the best customer service experience. I see vendors updating their websites, galleries, creating more educational content and offering virtual meetings. Isn't the internet great?
In conclusion, I encourage all couples to keep planning their day, see the silver lining of potentially having more time. Be more intentional with your decision and with your "wedding whys". Use this opportunity to make this day even more unique and more you that originally thought. After all this passes, people will need an awesome party and your wedding my friend will be just what they need.
Veronica Gonzalez- Laboy
Lead Planner, Awe Events ATX
Awe Events ATX, Austin Wedding Planner, Austin Wedding Staffing, Austin Wedding Lighting company based in Austin Texas.
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