Nowadays a common dilemma brides face is knowing whether or not to hire a professional wedding planner when their venue comes with an in-house coordinator. We have prepared this blog in hopes of clearing up some confusion between the roles of a personal planner versus those of a venue coordinator, and also to explain why hiring a personal planner in addition to a venue coordinator is a great idea.
First of all, something to know about a venue’s in-house coordinator is that they do not work for you. They are hired by the venue and their loyalties are to the venue and its interests before your own. Often, venues will offer an in-house coordinator as a way to protect the venue and make sure its rules are followed. In contrast, your personal planner will be a certified professional of your choice that works for you and works to make your wedding exactly as you want it. A venue coordinator may have years of experience in hosting events at their venue, but may not have necessarily been trained in planning and keeping up with wedding and event trends as a certified planner has. Personal planners are constantly researching and even creating the latest trends of weddings and events, and will be able to offer their expert opinion in all your planning decisions from décor to food, music, and more.
When choosing vendors your venue coordinator will be able to refer you to a set of vendors and caterers that the venue knows they work well with. This can save time and make selecting your vendors easier since you will have your options narrowed down for you. However, the venue’s recommendations may not always accommodate your style, diet, or budget. A personal event planner has the time and resources to go the extra mile and find vendors that are perfectly suited for your needs and venue. And knowing the importance of having vendors that are well-fitted for the venue, your personal planner will work closely with the venue coordinator in order to make sure venue rules are respected and your vendors are a perfect fit for the venue and your special day.
In the unlikely chance that —knock on wood--something should not go as planned at your wedding, with both a personal planner and a venue coordinator on your team, you will have two experts ready to quickly solve any issues. Your personal planner is going to know all the ins and outs of your wedding. In addition to keeping a detailed timeline of the day’s events, a personal planner will know the who’s who of important people, how things are to be decorated, your DJ, photographer, vendors, they know it all and are ready to solve anything. However, while your personal planner will also have a thorough knowledge of the venue, the in-house coordinator know the venue best in the case of a venue-related emergency. If an electrical issue, inclement weather, a large spill or any other venue-related issue should arise, the in-house coordinator will be quick to save the day with their extensive knowledge of the venue. Having both a personal planner and a venue coordinator will make for exceptionally quick problem solving of any potential hiccups in your wedding day.
Our advice to you is that if your venue includes a coordinator in their fees, that’s great! As seen above, they can be a great compliment to your preferred outside planner. But if the venue charges extra for their in-house coordinator, do your research on the services that they provide. If the venue coordinator’s services are limited, consider hiring an outside planner. If your venue offers a medium amount of services, hire a ‘day of’ personal planner. And if they offer full coordination, inquire about how they pick their vendors and their time availability for helping you plan the more complex and creative details that are truly going to make your day unique. At the end of the day, a personal wedding planner and a venue coordinator both want your wedding to be a success, and you deserve a planning team that can make your wedding nothing short or extraordinary!
Written by Anna Owens and Paris Lynch
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