1. Start with Budget
The majority of people don't like to do this, but at the end of the day they end up spending way more than they thought or even wanted. You can also be surprised to find you have more budget that you thought. If you are looking for a plated service with full bar you should budget from $100-$150 per person. Not looking to spend so much? Go with a drop off catering service and add service staff. There are budget breakdown samples on pinterest, ect. I like to think of the budget and kind of event I want before the guest list, since the guest list is adjustable.
2. Date & Theme
Choose your date & time depending on your crowd & budget. Friday & Sunday events are cheaper, so are events in the morning like brunches. Are you planning an event for busy working mothers? If so, don't plan it on a Monday at 11 am since no one will be available. Don't plan events on major Holidays like the 24th or the 31st.
Choose the colors you like and an event theme. This will add fun atmosphere to your event and having a theme to follow it will make it easier to plan. Search Pinterest and online lifestyle magazines to get inspired or hire an event consultant to help such as us at Awe Events ATX! Event consultants take the stress out of your planning experience, and help with all of the small details you might not have considered yourself.
3. Booking Early
Book your services before the Holidays kick off. You would be more likely to negociate or get better deals. August, September, & early October are ideal for early bookings. Be careful with your vendor search as top vendors tend to be the more expensive. Use apps like Thumbtack or gig salad where you can quote multiple vendors with one click. Know what you want before you start scouting since vendors can be persuasive and may tempt you to stray from your budget.
4. Send Save the Dates
Once you have your venue and time confirmed. Prepare a digital Save The Date through Evite or Paperless post or even a Facebook event to send it out in advance. With smaller events I say 2 months in advance works, maybe even 30 days.
5. Hire Day Of Staffing
What is the point of the Holidays if you are too stressed out and tired to enjoy them? Investing in servers, bussers, decorators & clean up staff will make your experience 100% better, because you deserve to enjoy yourself. The industry standard is $30 an hr with a 4hr minimum. We have a great deal of experience with finding trusted, detailed staff that cares about the clients and respects the venues.
Looking for an event coordinator or event staff in the Austin area? Shoot us a message, book a complimentary consultation or ask for a fast quote. veronica@aweeventsatx 512-718-8086 www.aweeventsatx.com.
Post written by: Veronica Gonzalez & Halle Foster